Snap a receipt. Crade turns it into an expense row.
Photo of a receipt, scan, PDF invoice, email confirmation. Crade reads it on your screen, pulls out the date, vendor, amount, category, and writes the expense row for you to paste into your tracker.
Snap a receipt. Crade files it.
| Date | Merchant | Amount |
|---|---|---|
| Jun 12 | Uber | $18.40 |
| Jun 13 | Office Depot | $32.18 |
| Jun 14 | Blue Bottle | $14.50 |
Add this receipt to my expenses.
Done. Added to expenses.numbers: • Date: Jun 14 • Merchant: Blue Bottle Coffee • Amount: $14.50 • Category: Meals & Entertainment • Tax: $1.16 (8%) Receipt saved to /Receipts/2026-06.
Most expense tracking dies in the gap between getting a receipt and entering it into a spreadsheet. The receipt sits in your wallet, your email, your camera roll, your inbox folder. By the time you sit down to do the books at month-end, you have lost half of them. Crade collapses the gap by reading the receipt on your screen and writing the row for you, right now, in seconds.
What you put on your screen
- A photo of a paper receipt open in Photos or Preview
- An email confirmation from a vendor or service
- A PDF invoice open in any viewer
- A web order confirmation page
- A bank statement line item you need to categorise
What you say to Crade
Or specify columns: "Give me Date, Vendor, Amount, Category, Notes". Crade reads the receipt and matches your format.
Step-by-step: how to do this in Crade
Open the receipt
Photo, PDF, email, web page. Make sure the relevant details (date, vendor, total) are visible.
Click the Crade icon
Expand Crade. It stays on top so you can verify the extracted data against the receipt.
Ask for the row
"Pull this into an expense row". Crade reads the receipt and gives you a formatted row.
Specify columns if you have a tracker format
"Use columns: Date, Vendor, Amount (USD), Category, Notes". Crade matches that exact format.
Paste into your tracker
Copy the row from Crade, paste into Sheets, Numbers, Excel, your accounting software. Tab characters between fields make it land in separate cells.
Ask follow-ups for batches
"Add this one too" while showing the next receipt. Crade keeps the format consistent across multiple receipts in the same chat.
What you get back
A clean row with the values pulled from the receipt: date (normalised to your format), vendor name (cleaned up), total amount (with currency), category guess based on the vendor, and any notable line items in the notes column.
Tips for better expense rows
- Tell Crade your column format once. "Always use Date, Vendor, Amount in EUR, Category, Notes". Crade carries it forward.
- For multi-currency travel, ask Crade to convert: "Convert ¥6,800 to EUR at today's rate". Crade will tell you the conversion plus the rate it used.
- Crade can guess categories ("Office supplies", "Travel. Meals"). Override in the prompt if your tracker has different category names.
- For receipts in foreign languages, ask: "Translate the vendor name too".
- Batch related receipts. "Add these five lunch receipts as a single row with the total" works for things you would consolidate anyway.
Free vs Pro vs Premium
- Free ($0): reads receipts and writes rows in the chat window. Plenty for personal expense tracking.
- Pro ($7.99/mo or $49.99/yr): higher daily usage, Agent mode (Crade can append directly to a CSV file or sheet on your machine). Right tier for freelancers and small businesses doing weekly bookkeeping.
- Premium ($19.99/mo or $149.99/yr): 10x more daily usage. Right tier for bookkeepers and accountants processing client receipts at scale.
Frequently asked questions
Does Crade integrate with QuickBooks or Xero?
Not directly. Crade gives you the row in clipboard-ready form; you paste it into your accounting tool. For QuickBooks/Xero specifically, those tools have their own OCR receipt import. Use whichever flow is faster for you.
What if the receipt is blurry or partially missing?
Crade reads what it can and tells you what is unclear. "Date is unreadable, please verify" beats inventing a date. You fill in the gaps.
Can Crade handle foreign-currency receipts?
Yes. It reads the original amount and currency, and can convert to your home currency if you ask. Tell Crade the date if the conversion needs a specific FX rate.
Does this work for the IRS or tax authorities?
The extracted row is just data. For tax-deductible expense documentation, keep the original receipt too. Tax authorities want the source document, not just the spreadsheet row.
Can I scan a stack of receipts at once?
Crade reads one screen at a time. For a stack, lay them out and ask one by one, or use a multi-receipt scanner app first and feed each scanned receipt to Crade individually.
The whole loop in one sentence
Receipt on screen, one prompt, expense row in your clipboard. End-of-month bookkeeping turns into end-of-meal bookkeeping, one receipt at a time.